What should be done when sensitive information is no longer needed?

When sensitive information is no longer needed, it is crucial to shred it or securely delete it. This process ensures that the information cannot be accessed or retrieved by unauthorized individuals, thereby protecting the confidentiality and integrity of the data. Sensitive information can include personal data, proprietary information, or classified documents, all of which could pose a significant risk if they fall into the wrong hands.

Secure deletion means that the data is removed in such a manner that it cannot be recovered, while shredding physical documents ensures that the content is irretrievable. By following these practices, individuals and organizations comply with regulations and policies regarding data protection and demonstrate a commitment to safeguarding sensitive information.

Storing sensitive information indefinitely or passing it on to another employee could lead to unnecessary exposure and increase the risk of data breaches. Discarding it in regular trash makes sensitive information easily accessible to anyone who might come across it, further emphasizing the importance of proper disposal methods.